The safety plan builder has been designed to help all businesses establish best practices to help keep their workers and customers/clients safe from COVID-19 and other risks in the workplace

Those responsible for a business or organization must follow all relevant requirements set out in:

• The Reopening Ontario (A Flexible Response to COVID-19) Act, 2020 (ROA)
• Directives from the Chief Medical Officer of Health
• Local public health orders
• The Occupational Health and Safety Act (OHSA)
• The Employment Standards Act (ESA)
• Any other relevant legislation

Employers must stay up to date on legal requirements as the situation evolves.

Under the OHSA, employers must determine when PPE or other masking is needed for their workers. More information on using masks in the workplace is available at Ontario.ca/COVIDSafety.

Employers also have sector-specific minimum requirements which they must meet based on the ROA. It is the employers responsibility to ensure that their safety plan satisfies all legislated requirements. These requirements are listed in O. Reg. 364/20 of the ROA and in the Roadmap to Reopening. Specific requirements may include:

• Screening
• Collection of contact information
• Physical distancing
• Masks and face coverings
• Personal protective equipment (PPE)
• Capacity limits
• Other specific requirements

Posters for workers and visitors have been put up around the workplace

Physical distance

Capacity limits

Screening and self-assessment

Wearing masks

Hand hygiene

Information on our health and safety measures will be shared with customers/clients/visitors

By workers when entering the building/facility

On posters at entrances

On our website

Through social media

This safety plan is reviewed

Monthly

When we add new safety measures, we check that they do not create any new hazards or that measures can be put in place to control new hazards

We are maintaining a record of actionable feedback related to this plan, and the steps taken to address any issues

Customers/clients are actively screened before entering the workplace

Asking visitors the screening questions upon arrival

An area has been designated for contactless pick-up of orders

Contactless payment is encouraged whenever possible

Visitors require an appointment/reservation during peak times to minimize lines and control flow

Once the capacity limit is reached, one customer will be permitted in for every customer that leaves

We have rearranged our facility to allow for more space between people

We stagger arrivals, departures and breaks to reduce crowding at entrances and exits and in common areas

The facility will have a maximum customer/client capacity of 6

The customer/client capacity limits are posted at the public entrance(s)

Adjustments will be made to ensure we follow all local public heath requirements regarding capacity limits

Physical barriers have been installed in areas where it is not possible to maintain physical distancing

Ventilation system is maintained according to manufacturer’s instructions

In any spaces that don’t have mechanical ventilation, windows and doors will be kept open, weather permitting

Posters have been put up throughout the facility to remind customers/clients/visitors to wear masks properly and consistently

Our workers will wear masks while in the facility

Cloth mask

Disposable non-medical mask

Workers will wear a mask at all times when indoors in the workplace, unless alone in a private space, eating or drinking, or they require an accommodation which does not allow for wearing a mask

Workers who must be within two metres of another masked person will wear a mask for the duration of their interaction, both indoors and outdoors

Workers who must be within two metres of any unmasked person will wear a surgical/procedure mask or equivalent or better protection along with eye protection, both indoors and outdoors

Workers wear appropriate COVID-19 PPE for all tasks where the worker may be within two metres of an unmasked or improperly masked person (eye protection and a surgical or procedure mask)

Workers have been trained on the proper use of masks and PPE

We have developed a document with cleaning procedures and schedules

Reminders have been posted in washrooms to wash hands often with soap and water for at least 20 seconds

Hand sanitizer with at least 60% alcohol content has been provided at locations throughout the building

The volume of music (or other background noise) will be kept to a level where normal conversation is possible to discourage yelling

If a worker lets us know that they have tested positive for COVID-19 and there is a possibility it could be related to the workplace, we report the case within four days to: (check all that apply)

The Ministry of Labour, Training and Skills Development – email MLTSDoccillness.notices@ontario.ca (Use subject ‘Attention: Director’)

We keep track of contact information for customers/clients and visitors to provide to the public health unit in the event of a worker or other customers contracting COVID-19

All contact records are kept for a minimum of one month